How do I record a crypto travel payment for accounting and taxes?

In short

• Keep the trip1 booking confirmation, the CoinGate invoice, the on-chain transaction hash, the fiat value at time of payment, and the hotel's VAT invoice.
• In many countries, spending crypto is a taxable disposal event even if used to buy services. Rules vary - consult your accountant.
• trip1 provides booking invoices, not tax forms. Speak to your accountant about local reporting obligations for crypto disposals and business travel.

Documents to keep for every trip

• trip1 booking confirmation and invoice (downloadable from My Bookings).
• CoinGate invoice showing the crypto amount and fiat equivalent locked at checkout.
• On-chain transaction hash - verifiable on any blockchain explorer for a permanent record.
• Hotel VAT invoice for the accommodation (ask reception at check-out with your business details).
• Cost basis of the crypto you spent (for capital gains/losses on disposal).

Two sides of the accounting

The travel expense

The hotel stay is a normal business travel expense, recorded at the fiat value shown on the invoices. Usually deductible under standard rules.

The crypto disposal

In many jurisdictions, spending crypto is a disposal - you may realise a capital gain or loss based on the difference between your cost basis and the fiat value at the time of spending.

This is why keeping the fiat-value snapshot from CoinGate matters - it's your disposal value.

Consult your accountant

Tax treatment of crypto spending varies significantly by country and business type. Show your accountant the documents listed above and get advice specific to your jurisdiction and setup.

Related articles

• Can I get a VAT-compliant invoice for a crypto hotel payment?
• Can I use a crypto treasury to pay for corporate travel?
• What is the difference between a receipt and a tax invoice?