What should a company travel policy include?
In short
- Cover booking process, approval workflow, spending limits, allowed payment methods, receipt and invoice rules, cancellations, and safety guidelines.
- If your company uses crypto, specify approved wallets, documentation to keep, and who signs off on treasury outflows.
- Review the policy annually and after major changes (new destinations, remote-work updates, or crypto treasury adoption).
Sections to include
Booking process
Approved platforms (trip1 for hotels), how to book (self-service vs. centralized), and required approvals.
Spending limits
Per-night caps by tier or city (e.g. $200 Tier 1, $150 Tier 2), star rating limits, and pre-approval requirements above the cap.
Payment methods
Which methods are allowed (corporate card, personal card with reimbursement, crypto treasury). For crypto, specify approved wallets and coins.
Receipts and documentation
What to submit for reimbursement: trip1 invoice, hotel VAT invoice, transaction hash for crypto payments, and any incidentals receipts.
Cancellations and changes
Rate types allowed (default to free-cancellation for last-minute-change risk), and who's responsible for change fees.
Safety and duty of care
Where to stay in unfamiliar destinations, emergency contacts, travel insurance requirements, and reporting protocols for incidents.
Reviewing and updating the policy
Review annually, and immediately after events like adding new destinations, changing remote-work policies, or adopting a crypto treasury. Ask employees who travel frequently for feedback - they see policy gaps first.
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company travel policy - FAQ
Booking process, approval workflow, spending limits, allowed payment methods, receipt and invoice rules, cancellations, and safety guidelines.
Yes if your company uses them. Specify which wallets or treasury accounts are approved, what documentation to keep, and who signs off on treasury outflows.
Budgets vary by city and role. Many companies set tiered caps (e.g. $200/night in Tier 1 cities, $150 elsewhere) and require pre-approval above the cap.
Annually at minimum, plus after major changes (new destinations, remote-work policy shifts, or updated payment options like crypto treasuries).
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Extended-stay hotels and serviced apartments suit multi-week business trips best. Weekly rates unlock deep discounts and units include kitchens and workspaces.
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Yes. Businesses can book from 3M+ hotels on trip1 and pay in crypto via CoinGate. Bookings work for individual travellers or centralized team travel.
Read moreStill need help?
Our support team is ready to assist you with any questions.